Privacy Notice

Who this is for

The current pilot platform is intended for adults age 18 and older. Schools and coordinators must not provide access to minors.

Information we handle

Depending on how a school configures an activity, we may handle:

• Staff and student names, email addresses, school affiliations, and account identifiers.
• Optional participant names or email addresses collected before a guest activity.
• Audio recordings when teacher review requires them, written or dictated responses, activity instructions, scores, and feedback.
• Pronunciation analysis results. The pronunciation tool does not retain a transcript of the spoken response.
• Activity status, attempts, timestamps, AI usage records, and security or diagnostic information.

Participants should not submit sensitive personal information that an activity does not require.

Why we use it

We use this information to:

• Deliver assigned activities and AI-assisted feedback.
• Show work and results to authorized learners, teachers, and school staff.
• Secure access links, enforce attempt limits, prevent abuse, and investigate failures.
• Operate, support, and improve the reliability of the pilot platform.

The Alchemy Lab does not sell participant information or use it for targeted advertising. We do not use participant content to train our own AI models.

AI and service providers

Responses and recordings may be sent to Google's Gemini API for transcription, analysis, or feedback. We also use Supabase for authentication, databases, and file storage, and Vercel for application hosting. These providers process information under their applicable service terms and data-protection commitments.

Who can see information

Information may be available to the participant, authorized staff at the relevant school, The Alchemy Lab personnel who need it to operate or support the service, and the providers described above. We may also disclose information when required by law or reasonably necessary to protect the platform and its users.

Retention and deletion

Raw pronunciation audio from guest and immediate-feedback activities is processed without being stored by The Alchemy Lab. When a recording is needed for teacher review, it is deleted when feedback is released or after 14 days, whichever comes first. Activity records, written responses, scores, and feedback may remain available while needed for the pilot, teacher review, security, and reliable operation.

A school or verified account holder may request deletion by emailing us. We will evaluate and act on verified requests within a reasonable period, subject to backup, security, legal, and recordkeeping needs.

Security

We use access controls, private activity links, limited-use passes, authentication, and provider security controls to protect information. No online service can guarantee absolute security.

Questions or requests

Contact Luke@thealchemylab.ai for privacy questions, access requests, corrections, or deletion requests. We may need to verify the requester and coordinate with the relevant school before acting.

Changes

We may update this notice as the pilot develops. The effective date above identifies the current version.